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Fees FAQs

Fees FAQs

Tour Fee
Cancellation Fee
Private Group Fee
Bounced Check Fee
Adult Fees
Double/Twin or Single Room Supplements
Airport Fees & Taxes
Optional Extras

Tour Fee

What's included in your Tour Fee:
Round-trip airfare or bus transportation from your departure city
Accommodation in triple or quad rooms (except on night trains, cruises, and ferries) always with private bathrooms, unless otherwise noted; participants may be roomed with other same-gender participants from the entire bus group
Airport transfers at destination (except when booked Land Only or with an individual stay ahead or stay behind) and all transportation between cities, except when deviating from your group
Local public transportation to all scheduled itinerary activities
Full European or buffet-style breakfast daily, as per program description
Dinner daily at your destination (unless otherwise noted)
Lunch, per program description
All excursions, led by professional local guides per program description
City walks led by an Explorica Tour Director, per program description
Visits to select attractions and theater tickets, per program description
Full-time services of a professional Tour Director
All non-optional gratuities
24-hour emergency service
$100 discount toward any future tour with Explorica
Tour Diary

What's generally NOT included in your Tour Fee:
Passport, visa, transit visa and any required travel insurance
Beverages at dinner
Lunch, unless specified in the itinerary
Optional excursions and/or extensions
Cruise shore excursions, unless specified in the itinerary
Explorica’s Travel Protection Plan
Local transportation to unscheduled activities
Tips to Tour Director, bus drivers, local guides, and cruise staff
Weekend supplement of $35 if your departure or return flight falls on a Friday, Saturday, or Sunday
Any applicable Private Group Fee or small group supplement
Any applicable baggage-handling fees imposed by airlines
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Cancellation Fee
What is the cancellation policy? Long before your tour begins, Explorica makes reservations for each enrolled participant, incurring many non-refundable costs. For this reason, we must charge cancellation fees. In order to protect your travel investment in the event you need to cancel your tour, we recommend purchasing a travel protection plan. The following cancellation policies apply:
If you withdraw this many days prior to departure	You will receive a full refund minus the following amounts
151 days or more	$399
150-110 days	$599
109-76 days	50% of All Fees + the $99 Non-Refundable Deposit
75-31 days	75% of All Fees + the $99 Non-Refundable Deposit
30 days or less	100% of All Fees

All cancellation requests must be submitted in writing by email to cancellations@explorica.ca. Regretfully, we cannot refund late fees, bank fees, transfer fees, Travel Protection plan costs, or visa fees and we cannot transfer any payments between participants.
Reinstating Enrolment
Participants who have cancelled and then want to rejoin the tour must pay a $50 reinstatement fee, plus any difference between the old and new Tour Fees and any applicable late fees, and their enrolment is subject to availability and to all conditions governing late enrolments (if applicable). Travellers must also re-purchase insurance (if applicable). If no space becomes available, all original cancellation fees apply
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Private Group Fee

If your group has elected to have its own bus and Tour Director rather than travel with other groups, a Private Group Fee will be added to each paying participant’s account based on the reservation size selected in the pricing stage. This fee ensures that tour costs are covered for groups that do not reach Explorica’s minimum group size requirements.

After the enrolment deadline has passed, the Private Group Fee will be reconciled on all paying participant accounts based on the final reservation size. At this time, an additional fee may be assessed if the final reservation size does not meet the original anticipated number of paying participants. Conversely, refunds will be issued if the group exceeds the original anticipated number of paying participants. Payment should be made promptly and the quoted fee for a private tour is based on your group size and tour costs.

The Private Group Fee will be reconciled on each paying participant's account one day after the tour’s final enrolment deadline.

Bounced Cheque Fee
A non-refundable $35 processing fee will be charged for any payment rejected due to insufficient funds, disputed by your credit company, returned to us by the drawer’s bank, or returned due to a stop-payment order.
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Adult Fees
As our prices are based on student rates, we charge a flat rate adult supplement to those 23 years of age and over. The adult fee for international tours is $125 per adult.
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Double/Twin or Single Room Supplements
All students room together in same-gender triples or quadruples (except on night trains, cruises & ferries). Adults are automatically placed in twin rooms unless a single is requested. The double/twin or single room supplement will apply in addition to the adult supplement, and will be charged even if the adult requests a triple room. Participants under the age of 23 are not permitted to room in singles. Please note that single room accommodations are not available on night trains, cruises or ferries. Double/twin accommodations are not available on night trains, and cannot be guaranteed on ferries.
The rooming supplements are:
International Tours
Double/Twin: $45 per night and $70 for cruises and ferries
Single: $85 per night
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Airport Fees & Taxes
Explorica's Tour Fees include airport fees, taxes, and airplane fuel surcharges.
These fees and taxes include:
Airport taxes, which are levied by departure, arrival, and connecting airports
Security taxes and fees, introduced in response to September 11th
Immigration taxes
Airport improvement fees
Airline fuel surcharges
Passenger facility charges
Explorica does not implement or collect these charges. They are levied by the airports and transportation agencies that control all flights. We simply collect these fees from our travellers and pass them onto these agencies.
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Optional Extras

Explorica offers a variety of optional excursions, specialized travel arrangements such as individual stay ahead and stay behinds and travel protection plans for each tour.

Please note that our Greek Cruise Line offers its own optional shore excursions. Some may be included (refer to your itinerary) and you will have the opportunity to book additional excursions through the cruise line. These activities are not associated with Explorica.

Fees FAQs

FAQ Sections

Teachers and Travellers: