Fees FAQs

Tour Fee
Cancellation Fee (International Tours)
Cancellation Fee (US & Canada Bus Tours)
Cancellation Fee (US & Canada Flight Tours)
Private Group Fee
Bounced Check Fee
Lifetime Membership Fee
Non-Refundable Deposit
Adult Fees
Double/Twin or Single Room Supplements
Airport Fees & Taxes
Optional Extras

 

 

Tour Fee
Here is a list of what's included in your Tour Fee:
Round-trip airfare from your departure city
Accommodation in triple or quad rooms (except on night trains, cruises, and ferries) always with private bathrooms, unless otherwise noted; participants may be roomed with other same-gender participants from the entire bus group 
Airport transfers at destination (except when booked Land Only or with an individual stay ahead or stay behind) and all transportation between cities, except when deviating from your group
Local public transportation to all scheduled itinerary activities
Full European or Buffet-style Breakfast daily, as per program description
Dinner daily at your destination (unless otherwise noted)
Lunch, per program description
All excursions, led by professional local guides per program description
City walks led by an Explorica Tour Director, per program description
Visits to select attractions and theater tickets, per program description
Full-time services of a professional Tour Director
All non-optional gratuities
24-hour emergency service
Overnight security in select cities on US and Canadian tours
$100 ($50 for US and Canadian tours) discount toward any future tour with Explorica
Tour Diary
Here is a list of what's commonly NOT included in your Tour Fee:
Passport, visa, transit visa and any required travel insurance
Taxes, fuel surcharges, and airport fees (applies to tours departing prior to 9/1/14)
Beverages at dinner
Lunch, unless specified in the itinerary
Optional excursions and/or extensions (including cruise shore excursions)
Explorica’s Travel Protection Plans
Local transportation to unscheduled activities
Tips to Tour Director, bus drivers, local guides, and cruise staff
Weekend supplement of $40 if your departure or return flight falls on a Friday, Saturday, or Sunday
Any applicable Private Group Fee or small group supplement
Any applicable baggage-handling fees imposed by airlines

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Cancellation Fee
(International Tours)

What is the cancellation policy?

Before the tour begins, Explorica reserves space for each enroled student and thus incurs costs. For this reason, we must charge cancellation fees.

In order to protect your travel investment in the event you need to cancel your tour, Explorica recommends purchasing a travel protection plan. The following cancellation policies apply:

The following cancellation policies apply:

If you withdraw this many
days prior to departure
You will receive a full refund minus the following amounts
More than 140 Days $300 + the $195 Non-Refundable Deposit
140-100 Days $500 + the $195 Non-Refundable Deposit
99-31 Days 50% of All Fees + the $195 Non-Refundable Deposit
30 Days or Less No refund*

* If you notify us of your cancellation in writing at least 24 hours prior to your departure you will receive a $100 refund.

All cancellation requests must be submitted in writing by email to cancellations@explorica.ca. If you cancel and name a replacement participant in writing at least 100 days prior to departure, we will refund $200 of your cancellation fees. Regretfully, we cannot refund late fees, bank fees, transfer fees, Travel Protection plan costs, or visa fees and we cannot transfer any payments between participants. Most participants will receive their refund within two to three weeks

Reinstating Enrolment

Participants who have cancelled and then want to rejoin the tour must pay a $50 reinstatement fee, plus any difference between the old and new Tour Fees and any applicable late fees, and their enrolment is subject to availability and to all conditions governing late enrolments (if applicable). Travellers must also re-purchase insurance (if applicable). If no space becomes available, all original cancellation fees apply

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Cancellation Fee
(Canada & Bus Tours)

What is the cancellation policy?

Before the tour begins, Explorica reserves space for each enroled student and thus incurs costs. For this reason, we must charge cancellation fees.

In order to protect your travel investment in the event you need to cancel your tour, Explorica recommends purchasing its travel protection plan.

The following cancellation policies apply:

If you withdraw this many days prior to departure You will receive a full refund for covered reasons minus the following amounts
More than 60 Days $100 Non-Refundable Deposit
60-31 Days 50% of All Fees + $100 Non-Refundable Deposit
30 Days or Less 100% of All Fees + $100 Non-Refundable Deposit

All cancellation requests must be submitted in writing by email to cancellations@explorica.ca. Regrettably, we cannot refund late fees, bank fees, transfer fees, tickets and deposits for pre-booked events or Travel Protection plan costs, and we cannot transfer any payments between participants. Most participants will receive their refund within two to three weeks.

Name Swap Option.

Should you cancel your enrolment 31 days or more prior to departure and find a replacement participant for your enrolment slot, your cancellation fee will be reduced to only $25 (plus all non-refundable items). The Travel Protection Plan is non-transferrable and non-refundable.

Reinstating Enrollment

Participants who have cancelled and then want to rejoin the tour must pay a $50 reinstatement fee, plus any difference between the old and new Tour Fees and travellers must also re-purchase insurance (if applicable). In addition, any reinstatement after 60 days prior to departure are subject to any applicable late fees and their enrolment is subject to availability and to all conditions governing late applications (if applicable). If no space becomes available, all original cancellation fees apply.

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Cancellation Fee
(Canada & US Flight Tours)
For travelers enroled prior to January 8, 2014:

What is the cancellation policy?

Before the tour begins, Explorica reserves space for each enroled student and thus incurs costs. We therefore charge cancellation fees. In order to protect your travel investment in the event you need to cancel your tour, Explorica recommends purchasing its travel protection plan.

The following cancellation policies apply:
If you withdraw this many days prior to departure You will receive a full refund for covered reasons minus the following amounts
More than 75 Days $100 Non-Refundable Deposit
75-31 Days 50% of All Fees + $100 Non-Refundable Deposit
30 Days or Less 100% of All Fees + $100 Non-Refundable Deposit

* If you notify us at least 14 days prior to your departure you will receive a $50 refund.

All cancellation requests must be submitted in writing by email to cancellations@explorica.ca. For Canada flight tours, if you cancel and name a replacement participant in writing at least 60 days prior to departure, we will credit your account $75. For US flight tours, if you cancel and name a replacement participant in writing at least 76 days prior to departure, we will credit your account $75. Regrettably, we cannot refund late fees, bank fees, transfer fees, tickets and deposits for pre-booked events, or Travel Protection Plan cost, and we cannot transfer any payments between participants. Most participants will receive their refund within two to three weeks.

Reinstating Enrollment

Participants who have cancelled and then want to rejoin the tour must pay a $50 reinstatement fee, plus any difference between the old and new Tour Fees and travellers must also re-purchase insurance (if applicable). In addition, any reinstatement after 75 days prior to departure are subject to any applicable late fees and their enrolment is subject to availability and to all conditions governing late applications (if applicable). If no space becomes available, all original cancellation fees apply.

For travelers enroled after January 8, 2014

What is the cancellation policy?

Before the tour begins, Explorica reserves space for each enroled student and thus incurs costs. We therefore charge cancellation fees. In order to protect your travel investment in the event you need to cancel your tour, Explorica recommends purchasing its travel protection plan.

The following cancellation policies apply:
If you withdraw this many days prior to departure You will receive a full refund for covered reasons minus the following amounts
More than 95 Days $100 Non-Refundable Deposit
95-31 Days 50% of All Fees + $100 Non-Refundable Deposit
30 Days or Less 100% of All Fees + $100 Non-Refundable Deposit

* If you notify us at least 14 days prior to your departure you will receive a $50 refund.

All cancellation requests must be submitted in writing by email to cancellations@explorica.ca. For Canada flight tours, if you cancel and name a replacement participant in writing at least 60 days prior to departure, we will credit your account $75. For US flight tours, if you cancel and name a replacement participant in writing at least 96 days prior to departure, we will credit your account $75. Regrettably, we cannot refund late fees, bank fees, transfer fees, tickets and deposits for pre-booked events, or Travel Protection Plan cost, and we cannot transfer any payments between participants. Most participants will receive their refund within two to three weeks.

Reinstating Enrollment

Participants who have cancelled and then want to rejoin the tour must pay a $50 reinstatement fee, plus any difference between the old and new Tour Fees and travellers must also re-purchase insurance (if applicable). In addition, any reinstatement after 75 days prior to departure are subject to any applicable late fees and their enrolment is subject to availability and to all conditions governing late applications (if applicable). If no space becomes available, all original cancellation fees apply.

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Private Group Fee

If your group has elected to have its own bus and Tour Director rather than travel with other groups, a Private Group Fee will be added to each paying participant’s account based on the reservation size selected in the pricing stage. This fee ensures that tour costs are covered for groups that do not reach Explorica’s minimum group size requirements.

After the enrolment deadline has passed, the Private Group Fee will be reconciled on all paying participant accounts based on the final reservation size. At this time, an additional fee may be assessed if the final reservation size does not meet the original anticipated number of paying participants. Conversely, refunds will be issued if the group exceeds the original anticipated number of paying participants. Payment should be made promptly and the quoted fee for a private tour is based on your group size and tour costs.

The Private Group Fee will be reconciled on each paying participant's account one day after the tour’s final enrolment deadline.

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Bounced Cheque Fee

A non-refundable $50 processing fee will be charged for any payment rejected due to insufficient funds, disputed by your credit company, returned to us by the drawer’s bank, or returned due to a stop-payment order.

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Adult Fees

As our prices are based on student rates, we charge a flat rate adult supplement to those 23 years of age and over. The adult fee for international tours is $130 per adult and $45 per adult for US and Canada tours. For enrolments before January 10, 2012, the adult fee for international tours is $125 per adult and $40 per adult for Canada and US tours.

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Double/Twin or Single Room Supplements

All students room together in same-gender triples or quadruples (except on night trains, cruises & ferries). Adults are automatically placed in twin rooms unless a single is requested. The double/twin or single room supplement will apply in addition to the adult supplement, and will be charged even if the adult requests a triple room. Participants under the age of 23 are not permitted to room in singles. Please note that single room accommodations are not available on night trains, cruises or ferries. Double/twin accommodations are not available on night trains, and cannot be guaranteed on ferries.

The rooming supplements are:

International Tours
(applies to enrolments prior to January 8, 2014)

Double/Twin: $40 per night and $95 for cruises and ferries
Single: $80 per night

International Tours
(applies to enrolments after January 8, 2014)

Double/Twin: $35 per night and $75 for cruises and ferries
Single: $70 per night

US & Canada Tours
(applies to enrolments prior to January 10, 2012)

Double/Twin: $30 per night
Single: $65 per night

US & Canada Tours
(applies to enrolments after January 10, 2012)

Double/Twin: $35 per night
Single: $70 per night

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Airport Fees & Taxes

For tours departing prior to September 1, 2014 Explorica's Tour Fees do not include airport fees, taxes, and airline fuel surcharges. These fees are listed separately on your Tour Center.

For tours Departing after September 1, 2014, Explorica's Tour Fees include airport fees, taxes, and airplane fuel surcharges.

These fees and taxes include:
Airport taxes, which are levied by departure, arrival, and connecting airports
Security taxes and fees, introduced in response to September 11th
Immigration taxes
Airport improvement fees
Airline fuel surcharges
Passenger facility charges

Explorica does not implement or collect these charges. They are levied by the airports and transportation agencies that control all flights. We simply collect these fees from our travelers and pass them onto these agencies.

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Optional Extras

Explorica offers a variety of optional excursions, specialized travel arrangements such as individual stay ahead and stay behinds and travel protection plans for each tour.

Please note that our Greek Cruise Line offers its own optional shore excursions. You are more than welcome to take advantage of these activities, but you must book them separately during your cruise through the cruise line. These activities are not associated with Explorica, and they are not included in your Tour Fee.

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